The Client

Our client is a nationally recognised brokerage and advisory firm operating within a specialised sector of commercial real estate. With a strong presence across Australia, they work closely with business owners and investors, facilitating high-value transactions and delivering strategic advisory services.

They are entrepreneurial, fast-paced and growth-focused, with a leadership team that values initiative, accountability and innovation. The business has embraced modern systems and AI-driven efficiencies to continuously improve processes and stay ahead of the market.

This is an opportunity to join a high-performing, energetic team with a strong culture and long-term career growth potential.
 
What's on Offer

• Prime West End location;

• Permanent full-time position;

• In-office role (WFH one day per week after probation);

• Full induction and ongoing training;

• Exposure to AI-integrated business systems;

• Health benefits including pilates classes;

• Great team events and social functions; and

• Energetic, ambitious and supportive team culture.

The Role

This position supports the end-to-end listing lifecycle, compliance documentation, marketing collateral and general administration across the business. You will act as a key connector between agents, marketing and internal systems to ensure processes run smoothly and efficiently.
 
Key responsibilities include

• Managing property listings from sign-up through to launch;

• Executing agency agreements and compliance documentation;

• Crafting Information Memorandums (AI-generated in-house) and ensuring final output is accurate, compliant and on-brand);

• Reviewing, refining and sense-checking AI outputs for accuracy and quality control;

• Assisting a nationwide team of brokers;

• Working closely with in-house marketing and communications teams;

• Conducting property research, RP Data searches and company searches;

• Issuing documentation via DocuSign and monitoring signing progress;

• Updating listings across platforms and internal systems;

• Managing document control and digital filing processes;

• Updating workflows within Monday.com;

• Supporting CRM data entry and reporting;

• Producing proposals and marketing collateral using templates (training provided); and

• Providing general administration and occasional reception backup support.

This is a fast-paced role requiring initiative, accuracy and strong organisational capability.
 
About You

• Previous experience in administration (real estate or commercial property experience advantageous);

• Tech savvy with strong systems capability;

• Knowledge of Adobe InDesign / Photoshop – highly desirable but not essential;

• Experience using AI tools to enhance workflow efficiency – highly desirable but not essential;

• High level communication skills – both written and verbal;

• Strong initiative and ability to anticipate needs;

• Exceptional attention to detail;

• Confident phone manner and comfortable liaising with stakeholders; and

• Positive attitude and desire to learn.

If you’re proactive, detail-oriented and excited about working in a modern commercial environment that embraces AI and innovation, we’d love to hear from you.
 
How to Apply
 
For more information or a confidential discussion please call Stacey Stevenson at u&u on 07 3232 9126 quoting reference number 44213.
 
At u&u Recruitment Partners, we value diversity, equity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability.
 
Should you require reasonable adjustments or have a preferred method of communication throughout the recruitment process, we encourage you to make a request via adjustments@uandu.com or phone the above-mentioned u&u consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.
 
Additionally, for a barrier-free and inclusive online experience, you can access u&u’s opportunities using accessibility software Recite Me at https://www.uandu.com/jobs.

Please submit your resume in Word format only.