The Client

I am currently exclusively recruiting a Senior Administration Coordinator for a well-established organisation with a strong industry presence and a collaborative, values-driven culture. They are known for their professionalism, operational excellence and commitment to continuous improvement.

What’s on Offer

• $85,000 – $90,000 + Super;

• 17.5% leave loading;

• Additional Christmas leave;

• Annual phone allowance;

• Professional development support (including study reimbursement);

• WFH – 2 days per week;

• 8:00am – 4:00pm, Monday to Friday (flexible);

• Milton location – close to public transport;

• Long-term stability within a supportive leadership team; and

• A genuine opportunity to shape systems and processes.

The Role

This role goes beyond traditional executive support. You will be a trusted partner to senior leaders, ensuring operational efficiency, structured processes and seamless coordination across projects and events.

Key responsibilities include:

• Diary, inbox and travel management;

• Preparing agendas, capturing detailed minutes and tracking actions;

• Coordinating leadership meetings, forums and industry events;

• Supporting project planning, timelines and follow-up of deliverables;

• Acting as key administrator for CRM, ensuring data integrity and reporting accuracy;

• Managing SharePoint administration and supporting content governance;

• Assisting with budget tracking, procurement and financial administration;

• Maintaining structured document management and reporting processes; and

• Supporting onboarding and cross-team collaboration initiatives.

About You

You are proactive, highly organised and confident working with senior stakeholders. You enjoy improving processes, building structure and ensuring nothing falls through the cracks.

You will bring:

• Minimum 5 years’ experience providing executive or senior administrative support;

• Strong project coordination experience;

• Experience preparing agendas and taking accurate, professional minutes;

• Demonstrated experience setting up systems and improving processes;

• Good working knowledge of Microsoft Excel, PowerPoint and SharePoint;

• Ability to learn new systems quickly and confidently manage CRM platforms; and

• Strong written communication skills and attention to detail.

If you are looking for a role where you can truly partner with leadership and make a meaningful operational impact, I would love to speak with you.

How to Apply
 
For more information or a confidential discussion please call Stacey Stevenson at u&u on 07 3232 9126 quoting reference number 44322.
 
At u&u Recruitment Partners, we value diversity, equity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability.
 
Should you require reasonable adjustments or have a preferred method of communication throughout the recruitment process, we encourage you to make a request via adjustments@uandu.com or phone the above-mentioned u&u consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.
 
Additionally, for a barrier-free and inclusive online experience, you can access u&u’s opportunities using accessibility software Recite Me at https://www.uandu.com/jobs.
 
Please submit your resume in Word format only.

#SCR-stacey-stevenson