Who are we partnering with?

Our client is a well-established, family-owned business that has built an outstanding reputation within a niche market, supplying premium products to the building, architecture, design and manufacturing industries. Renowned for their quality, craftsmanship and personalised service, they are passionate about what they do and have created a collaborative, down-to-earth culture where every team member plays an important role in the success of the business.

About the Opportunity

We are seeking an organised and proactive Office Administrator to become the operational backbone of this growing business. This is a varied role suited to someone who enjoys wearing multiple hats and thrives in a small business environment.

Working closely with the business owner and wider team, you'll support day-to-day office operations while also taking responsibility for stock control, inventory accuracy and customer administration. You'll split your time between the office and the yard, ensuring systems accurately reflect stock movements and supporting the implementation of a new inventory management system.

As the business continues to grow, there will also be opportunities to become involved in marketing initiatives and business development activities.

Key Responsibilities

• Manage stock control processes, including stocktakes and inventory reconciliation;

• Walk the yard to verify stock locations, quantities and movements;

• Support the implementation and ongoing maintenance of the Sympac inventory management system;

• Track inventory from arrival through to storage, processing and dispatch;

• Coordinate timber sent to external suppliers for specialist processing;

• Manage purchase orders, supplier documentation and import / shipping paperwork;

• Provide day-to-day office administration and customer support;

• Respond to customer and supplier enquiries via phone and email;

• Maintain accurate customer records and business information;

• Process invoices and provide administrative support alongside the bookkeeper;

• Order office supplies and maintain an organised office environment;

• Develop and improve internal systems and administrative processes; and

• Assist with marketing activities, including maintaining prospect lists, supporting digital marketing initiatives and contributing to social media content.

Who are we looking for?

We're looking for someone who enjoys variety and wants to become a valued member of a small, supportive team. You'll be a hands-on administrator who is equally comfortable behind a desk as you are walking through the warehouse or yard to ensure inventory is accurate.

You'll ideally bring:

• Previous experience in administration, office coordination or operations support;

• Strong organisational skills and exceptional attention to detail;

• Experience with stock control, inventory management or purchase orders;

• Confidence learning new systems and improving existing processes;

• Excellent customer service and communication skills;

• The ability to work independently and use initiative;

• A flexible, team-first attitude and willingness to support wherever required; and

• Experience within building supplies, construction, manufacturing, timber, warehousing or importing environments will be highly regarded but is not essential.

What's on Offer

• Join a respected, family-owned business with an outstanding reputation;

• Enjoy a genuinely varied role where no two days are the same;

• Work in a supportive, collaborative team where your ideas are welcomed;

• Opportunity to take ownership of systems and improve business processes;

• Exposure to marketing and business development initiatives as the role evolves; and

• Competitive salary package aligned with experience.

How to Apply

For more information or a confidential discussion please click to reveal the contact details for Cassandra Waugh at u&u cassandra.waugh@uandu.com or via phone 07 3232 9118 quoting reference number 45896

At u&u Recruitment Partners, we value diversity, equity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability.

Should you require reasonable adjustments throughout the recruitment process (including alternate formats to apply), or have a preferred method of communication, we encourage you to make a request via adjustments@uandu.com or contact u&u on 07 3232 9100 to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.

Additionally, for a barrier-free and inclusive online experience, you can access u&u’s opportunities using accessibility software Recite Me at https://www.uandu.com/jobs.

Please submit your resume in Word format only.